Ever find yourself wasting valuable time at work? And no, we don’t mean scrolling through Facebook or Instagram. We’re talking about things that are actually work related; sending email after email to your co-workers about a project trying to find a way to shrink your presentations and files, or even writing ideas on paper to transfer online later.
You know, the more time you end up wasting will only make your deadlines creep up quicker and bite you! Avoid the stress and learn how to make the most out of your work day by utilizing Google Drive.
One of the greatest features about Google Drive is that you do work on the computer, your phone, and tablet all while offline. Let’s face it, we’ve all been in a situation where we had a great idea or needed to write something in a document while on an airplane or somewhere without an internet connection.
Using Google Drive will allow you to make any changes to your documents offline, which are automatically saved and uploaded once you have an internet connection. You might be thinking, “what if I have internet but don’t open Google Drive? Will all of the changes I’ve made offline still be uploaded?” The answer is YES! The only thing you’ll have to do beforehand is enable offline access to the Google Docs editor through Google Apps administrator.
If you’re working on a large (or small) project with your team, you’re wasting time if you’re all sending Word documents or Excel spreadsheets back and forth via email. Or even worse- having the team crowd around one computer to get the job done.
With Google Drive, you can share and work on documents that a number people are working on at the same time, which are all updated with real-time. You can also see who is working on the document while you’re typing away, as everyone who has the document open and active is marked by a little indicator at the top of the page.
Remember, only those who you share the document with can gain access to the files you create. Meaning that you have the power to dictate who can see, open, and edit the files you need to share.
But maybe you want to send a document to a client to show them how the project is progressing and don’t want to give them access to make edits? Don’t worry, Google Drive has it covered. Just type in the email address of the person you’d like to share the file with and only allow them the ability to view the document, rather than grant them access to make edits.
You should know by now that the largest file you can send through Gmail is 25MB. While sending off a small Word document or two won’t be a problem, anything larger than 25MB just won’t send. So how do you get around this problem? Shrink the file through some strange website you found? Well guess what… you’re wasting your time.
Google Drive can send and open files up to a whopping 10GB. That size is an entire 400 times greater than what you can send though email alone! No one stressing about how to send presentations, reports, and studies.
While there are hundreds of different ways that using Google Drive can increase your work productivity, the three we have just covered are easily the most productively beneficial. Need help? Give us a call!